Accounting


Liz Rodrigues, Supervisor of Accounting


Purchasing Information

Conference and Travel Information

Associated Student Body Information

Permissible School Fees

The Permissible School Fees Document contains specific exceptions to the prohibition on fees, charges and deposits at the kindergarten through 12th grade level. These fees, charges and deposits are legally permissible because they are specifically permitted by law. 

Accounting Information

There are certain required documents that either vendors or employees are required to have on file with the Accounting Department before a purchase order or a payable check can be issued.  Please see below for these documents and a brief explanation of each.  If you have any questions about any of these, please feel free to contact Accounting and they can assist you further.

Independent Contractor Agreement

The 2022-23 Independent Contractor Agreement- Construction should only be completed and signed by any vendor who will be performing any type of construction work on site (ex: construction of a shade structure). 
The 2022-23 Independent Contractor Agreement- Non-Construction should only be completed and signed by any vendor who will be performing any type of non-construction work on site (ex: security camera installation).   Please be sure to complete the scope of work section to explain the type of work that will be performed on either agreement.  These original agreements should be submitted with wet ink signature to be signed by the Assistant Superintendent of Business Services.

Services Agreement

The 2022-23 Services Agreement should only be completed and signed by any vendor who will be performing any type of non-professional, recurring  routine, maintenance or equipment services.  Some examples of the type of services are instrument tuning, radio service, document shredding, furniture delivery/assembly, Child Nutrition food/supply deliveries, and sports physicals.  Please do not use this agreement if you are performing any type of physical work on a building or grounds, the Independent Contractor Agreement above should be used.  Please be sure to complete the scope of work section to explain the type of work that will be performed.  These original agreements should be submitted with wet ink signature to be signed by the Assistant Superintendent of Business Services.

Personal Services Agreement

The  2022-23 Personal Services Agreement should only be completed and signed by any vendor who will be performing any type of professional service such as an assembly.  Please be sure to complete the scope of work section to explain the type of work that will be performed.  These original agreements should be submitted with wet ink signature to be signed by the Assistant Superintendent of Business Services.

W-9 Request for Taxpayer Identification Number and Certification

The  W-9 Request Form should only be completed and signed by any vendor (non-employee) who the Ceres Unified School District is conducting business with.  We are required by the Internal Revenue Service to have a W-9 form on file for each and every vendor.  We require that  vendors complete the form and sign it and return it to the Accounting Department.

Employee Forms and Information

The Private Auto Insurance Form should be completed by all employees annually  for mileage reimbursement who are driving their personal vehicle for school business.

The Employee Mileage Reimbursement Form should be completed by all employees who are driving their personal vehicle for required school business indicating the dates,  mileage incurred, travel location and reason for travel.  At the end of each month, employees should sign and submit the original form to their office manager, who will then submit it to Accounting for processing of  your payment.  The IRS issued a mid =-year adjustment to the mileage reimbursement rate so there are two forms, please click below for the form you need for the time period listed:

Mileage Reimbursement Form January 1, 2022 - June 30, 2022

Mileage Reimbursement Form July 1, 2022 - December 31, 2022